Customs Documentation Checklist

This article is written for logistics and supply chain teams who need practical guidance they can apply directly to real shipments.

📅 February 15, 2024

Article header

Proper documentation is the foundation of hassle-free customs clearance. Missing or incorrect documents can cause delays and additional costs.

Essential Documents

  • Commercial Invoice: Details of the transaction including value, parties, and description
  • Packing List: Itemized list of package contents
  • Bill of Lading / Airway Bill: Transport document and receipt
  • Certificate of Origin: Required for preferential duty rates

Tips for Success

  • Ensure consistency across all documents
  • Use correct HS codes for tariff classification
  • Keep copies of all paperwork

Key takeaways

  • Clarify responsibilities early between shipper, consignee, logistics provider, and any brokers involved.
  • Confirm documentation requirements and data accuracy before cargo is packed, not at the terminal gate.
  • Use tracking and status updates as a coordination tool, adding context and next steps instead of one-word statuses.

Related Content

Process diagram
Operational team
Shipment in transit
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