Planning Your First International Shipment

This article is written for logistics and supply chain teams who need practical guidance they can apply directly to real shipments.

📅 January 15, 2024

Moving cargo across borders for the first time can feel complex. Start by confirming your Incoterms and validating basic shipment data such as weight, dimensions, and commodity description.

Step 1: Define Your Requirements

Before contacting a freight forwarder, gather all relevant information about your shipment including origin, destination, cargo type, and any special handling requirements.

Step 2: Choose the Right Mode

Consider transit time, budget, and cargo characteristics when selecting between air, sea, or road freight.

Step 3: Prepare Documentation

International shipments require commercial invoices, packing lists, and potentially certificates of origin or other compliance documents.

Step 4: Select a Reliable Partner

Work with a freight forwarder who provides transparent tracking and responsive communication throughout the journey.

Key takeaways

Clarify responsibilities early between shipper, consignee, logistics provider, and any brokers involved.
Confirm documentation requirements and data accuracy before cargo is packed, not at the terminal gate.
Use tracking and status updates as a coordination tool, adding context and next steps instead of one-word statuses.